Everyone with a computer or laptop will usually have a number of files that store a lot of important information. University students will have more than 5 courses and subjects that require to be saved in their personal computer. Same goes to working adults who will have plenty of important data that needs to be kept privately. Some people will just save it in their computers randomly and some will save it accordingly. It is proven that organizing documents accordingly in the computers is less time consuming than keeping it randomly. There are a lot of ways you can use to organize your documents.
The most basic and easy way is by classifying your documents according to the group.
1. Right click on your mouse anywhere on the files.
2. There will be a long list of options that you can choose, click ‘New’.
3. On the ‘New’ option, there will be few further choices that you can pick. Click on ‘Folder’ to add a new folder.
4. Rename the folder.
5. Add related files into the folder.
For office use, you can add your documents in one folder and name each one of them. For example, salary, draft, finalized work. That will help you later if you want to look back at each of your work. For students, separate it according to courses or subjects that you are taking such as Science, Economy, Business, Computer Science and so on.
If you want the files in your folder to be more organized, create another folder for a smaller group of documents. For instance, create another folder in the Science folder and name it according to chapter or number the chapter in ascending order.
Other than compiling all related files in one folder, you can also arrange the documents according to the date it is done. This way, you can find it easily as it is organized accordingly from the oldest to the latest or you can choose to make it from the latest to the oldest. It basically depends on how you want your documents to be organized.
Organizing documents according to the alphabetical order helps to make your files and documents look neater and obviously it won’t stress your mind. But make sure to standardize the letters so it will work for you efficiently. The main reason you need to organize your documents is to make sure you can find files easily. If you did not organize them in the easiest way, what is the point of making folders anyway?
You can always use the traditional way of keeping files using papers and tagging but there is no guarantee that if any accident occurs your file will still exist. As the technologies are developing, use them well. Keeping your important files and data will also be safer in your computers. If anything bad happens, there are services like server backup services Malaysia that will help you to get back your files and data. They offer the best system and service to backup and will recover your lost data.